Establishment of
representative offices of foreign traders in Vietnam
The establishment of
representative offices of foreign traders in Vietnam have to follow the
procedures as guided by the Commercial Law in Vietnam and the related decrees
providing instructions of the law.
Preparation of dossiers
for establishment of representative offices includes:
· An application form for License for Establishment of the representative
office using the form promulgated by the Ministry of Industry
and Trade and signed by a competent representative of the foreign trader.
· Copies of the Certificate of Business
Registration or equivalent documents of the foreign trader (shall be certified
or legalized by overseas diplomatic missions or Consulates of Vietnam under
laws of Vietnam);
· A letter of appointment of the head of the
representative office (shall be translated into Vietnamese and certified true
in accordance with laws of Vietnam);
· Copies of audited financial statements or
certificates of fulfillment of tax liabilities or financial obligations of the
last fiscal year or equivalent documents as proof of existence and operation of
the foreign trader issued or certified by competent authorities where such
foreign trader is established (shall be translated into Vietnamese and
certified true in accordance with laws of Vietnam);
· Copies of the passport or ID card (for
Vietnamese) or copies of the passport (for foreigners) of the head of the
representative office (shall be translated into Vietnamese and certified true
in accordance with laws of Vietnam.);
· Documents on the expected location of the
representative office including:
Copies of memorandum of
understanding or leasing agreements or documents as proof of the right to use a
location as the representative office;
Copies of documents on
the expected location of the representative office.
Procedures for granting
of Licenses for Establishment of representative offices:
· Foreign traders submit applications directly or
via post or online (if applicable) to the Department of Industry and Trade of
the locality where the representative office is to be located.
· Within 03 working days from the date of receipt
of the dossier, the Department of Industry and Trade shall examine and request
the supplement if the dossier is incomplete and invalid. Requests for
additional records are made at most once during the processing of applications.
· Except for the establishment of a representative
office have to submit for directions of the relevant Ministry of Industry,
within 07 working days from the date of receipt of a complete and valid
application the Department of Industry and Trade shall grant or refuse to grant
a license for establish a representative office for foreign trader. In case of
refusal, the reasons must be clearly stated in writing.
· Where the establishment of a Representative
Office is subject to the approval of the relevant Minister or the Head of the
ministerial level agency and the establishment of a Representative Office not
yet stipulated in the normative document. The Department of Industry and Trade
shall send a written request for directions to the specialized management
ministry within 03 working days from the date of receipt of a complete and
valid dossier. Within 05 working days from the date of receipt of the written
request for the directions of the Department of Industry and Trade, the
specialized management ministry shall issue a written statement stating its
consent or refusal to grant a license for the establishment of the
representative office. Within 5 working days after receiving the opinions of
the specialized managing ministries, the provincial / municipal Industry and
Trade Services shall grant or refuse to grant permits for the establishment of
representative offices to foreign traders. In case of non-licensing, the
reasons therefor must be clearly stated in writing.
In addition, for certain
special cases managed by the specialized management ministry, the licensing of
representative offices is carried out in accordance with the specific
regulations.
Our lawyers in Vietnam constantly
follow up with changes of law to provide the client with update for better
decision making process.
Source: ANTLawyers.vn
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